A lot of people are under the impression that meetings are something long or boring. However, there are still some tips and strategies to help you engage everyone in the meeting and keep them interested.
Keep the meeting well-prepared and short
No one likes attending a long meeting so the first tip to keep everyone interested in a meeting is to keep the meeting as short as possible while can cover all the main topics. In order to achieve this, the meeting presenter should be well-prepared. It is highly recommended that the presenter prepares the agenda carefully and send out the agenda to the attendees beforehand. By having a clear and neat agenda, everyone will know what will be covered during the meeting. In addition to that, it can help avoid wasting time during the actual meeting. In case you do not know which tool can be used to create and send agenda, take a look at Meeting Assistant as we can definitely help you with that.
Before the meeting actually takes place, it is essential that the presenter checks if the microphone and the projector work properly. This helps avoid unfortunate technical issues during the actual meeting. It is also essential to have a clock in the meeting room so the presenter can manage time better.
In case there is a long meeting, a 15-minute break after every 45 minute in the meeting would be a great way for people to stretch, go to the bathroom or get some refreshments. This will make them focus better during the next part of the meeting.
More listening, less talking
No one likes to attend a meeting where the only one who gets a change to talk is the presenters as it will only make the attendees become bored and in some cases, feel sleepy. A good way to avoid this scenario is to ask for the attendees’ opinions and feedback or ask if anyone has a question every once in a while. If there are a lot of questions, make sure to have the Q&A session when you have covered important topic of the meeting. However, it can be that some of them are too shy to ask the question directly. In that case, allow attendees to submit their questions anonymously and please do answer them when you have the chance so you can engage everyone in the meeting.
Put your devices on silent mode
For every meeting, it is very important for the presenter to remind everyone who attends the meeting to put their smart devices on silent mode before the meeting actually starts. Everyone would get distracted and annoyed every time they hear a ringtone and once there is a distraction, it will take a bit of time for people to refocus on what is being discussed. Without distraction, the engagement among everyone attendees and the presenter will improve.