Collaborating in a remote team is no longer a strange concept to us. Thanks to the development of technology and telecommunication, nowadays, there are more and more jobs or projects can be done remotely as it is considered a better way of work-life balance. While being a part of a remote team might sound exciting and innovative, however, it can be extremely tough for you and take real commitment to coordinate with one another perfectly. In today’s blog post, we will show you how to collaborate effectively as a remote in order to maximize the outcome of your work.
The first thing that every remote team needs good communication as having the ability to communicate well with one another is the nourishment that leads to the success of working remotely. In terms of working remotely, communication is a little bit more tricky as people barely to never meet each other face-to-face. That’s why online communication tools are born – to make remote working become easier. A good tool for internal communication of a remote team should be user-friendly, multi-functional, can be used on different devices and more importantly, it should be safe to use. An example of a good communication tool is Slack – one of the most well-known and widely-used tools. Slack supports Windows, Mac, iOS, Android and even Linux. With Slack, you can easily send messages or share your files to an open channel, a private one or direct ones to a specific person. You can also have audio and video conferences with your team via Slack. What’s more? Slack now has 1500+ integrations and this is definitely a plus of the tool.
To manage the group better, there should be a team leader who is in charge of the general activities and that person should be the one to be contacted in case of emergency. Of course no one wants to be freaked out and confused when an emergency happens and they don’t know who to contact. It is also essential that the tasks are divided clearly, instructions are given transparently, everyone knows what the others are working on and be willing to help one another. Quick daily or weekly update via a video call is a good way to keep everyone on track and for further discussion if there is any. The time for the update should be agreed beforehand and it should be the same every day or every week so people can avoid scheduling something else for that time. If possible, having a face-to-face meeting or simply hanging out with good food or couple of drinks every once in a while can also be a good idea for building better relationships among team members.
Working in a remote team means that your colleagues might be located in different parts of the world. It is also necessary that every member of the team knows where their teammates are located, what time zone they are on and their daily working hours. Furthermore, it is also good to keep up with each other’s national days off or holiday time in order to avoid spamming them with work messages or calls. Everyone deserves work-free and stress-free days offs and holidays, don’t they?
Keeping a good and positive working environment is also a crucial key to lead to success. This is applied for every working team, not just the remote ones. Everyone needs to learn how to listen to each other carefully and learn how to respect everyone’s idea, even when their idea may not be the same as yours. Recognizing hard work and good progress are also needed in order to encourage your teammates. By doing so, they have more faith in themselves and have the motivation to work and try harder in the future. Last but not least, it is very important to trust one another with what they are doing and believe that they are hired because they can perform good work.